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How CSI Accounting Doubled Revenue by Educating Buyers [Endless Customers Podcast Ep. 135]

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00:00:00:00 - 00:00:01:05

Brian Paulson

believe in yourself.


00:00:01:05 - 00:00:02:17

Brian Paulson

Believe that you can


00:00:02:19 - 00:00:04:02

Brian Paulson

make your business grow.


00:00:04:08 - 00:00:06:00

Brian Paulson

some of them don't believe in themselves.


00:00:06:00 - 00:00:07:03

Brian Paulson

don't think they could do it.


00:00:07:06 - 00:00:08:14

Brian Paulson

You gotta roll the dice sometimes


00:00:08:16 - 00:00:13:09

Brian Paulson

you believe in it and then you got you got to do it.


00:00:13:11 - 00:00:30:20

Bob Ruffolo

You're listening to the Endless Customers podcast, brought to you by the team at Impact. Endless Customers is the proven system to become the most known and trusted brand in your market. You want to start learning the principles of Endless Customers and how to implement them in your business. Pick up a copy of Endless Customers, the national bestseller.


00:00:30:20 - 00:00:52:13

Bob Ruffolo

Wherever books are sold. Ready to start implementing Endless Customers in your business? Talk to IMPACT about how our coaching program can help you implement Endless Customers to success. And if you want to experience Endless Customers in person, do not miss our upcoming conference! Endless Customers live in Chicago from March 30th through April 1st, 2026. Registration is now open. And now onto the show.


00:00:52:13 - 00:00:54:16

Bob Ruffolo

Here's your host, Alex Winter.


00:00:54:18 - 00:01:17:04

Alex Winter

Today's episode shows what happens when a company stops chasing every lead and starts educating buyers before the first sales call. I'm joined by Brian Paulson. He's the CEO of KCI Accounting and Payroll. Brian and his team were tired of prospects focused on quick fixes and low prices, so they changed their sales process by leaning into content and video to answer buyers questions upfront.


00:01:17:06 - 00:01:26:10

Alex Winter

By clearly showing what it's like to work with CAC and requiring prospects to do their homework. The team was able to attract better fit clients and have stronger sales conversations.


00:01:26:12 - 00:01:39:06

Alex Winter

In this episode, we break down how content reshaped CSI's sales process. Why being upfront about fit builds trust and the growth that followed. Let's not waste any more time and jump right in. Brian. Welcome to the show.


00:01:39:08 - 00:01:42:14

Brian Paulson

Well thank you Alex I'm glad to be here. Thank you for inviting me.


00:01:42:18 - 00:01:59:15

Alex Winter

Yes. No it's it's an honor. We're excited to be talking with you. We are big fans of CSI accounting and everything that you guys do. Not just with endless, endless customers journey you've been on, but in general as a business. And I think it's a great story to share. So let's get right into it. And I think the first question are a good place to start.


00:01:59:21 - 00:02:05:14

Alex Winter

Can you tell our audience a little bit about yourself and about CSI accounting to set the stage?


00:02:05:16 - 00:02:38:07

Brian Paulson

Yes. CSI Accounting and Payroll is, is a public accounting firm, just like it sounds. We do accounting and payroll for small businesses, and we also do their tax returns for the businesses and the owners of the businesses. I just celebrated my 30th year here. I, this was my first job out of college, and it was my only job interview after college, and I didn't think it would be, I, I, you know, got done with school, and I, I knew I wanted to work.


00:02:38:07 - 00:02:52:16

Brian Paulson

I thought I wanted to work at a small accounting firm. I didn't like the big the big four environment. And so I, you know, back in those days, you go through the classified ads, look at the job, look at all the jobs. There was no indeed to look at. Sure.


00:02:52:16 - 00:02:53:17

Alex Winter

Yep.


00:02:53:19 - 00:03:03:19

Brian Paulson

I answered one job ad. It was a very small ad. I interviewed at one company and it was small. And I thought, well, I'll do this for a couple of years, get something on the resume


00:03:03:19 - 00:03:11:19

Brian Paulson

then figure out what to do next. And but I had an opportunity about five years in, to acquire it. It was very small.


00:03:11:21 - 00:03:22:10

Brian Paulson

It was it was cheap and, and I've built that ever since. And so, now we have 35 employees, we have two locations,


00:03:22:10 - 00:03:33:02

Brian Paulson

and we have, clients all over the country. And, you know, it's probably 100 times bigger than it was when I, when I started here, but, just go.


00:03:33:04 - 00:03:43:19

Alex Winter

Wow, that's a that's a really great story. I didn't realize that you started there out of college and then you acquired it later. That's that's news to me. That's just an incredible journey. Thanks for sharing that.


00:03:43:21 - 00:04:01:02

Alex Winter

So can I ask before you embarked into your endless customer's journey, before you figured out endless customers, you read the book. They ask, you answer now endless customers what was going on beforehand. So what was like marketing, sales, customer acquisition? How did that look before you went on your journey?


00:04:01:04 - 00:04:26:08

Brian Paulson

Prior to 2007? I did it myself. I was wearing too many hats. I was trying to be an accountant and a bookkeeper and a sales salesperson and and the owner and, and then in 2007, I found another organization, called passbook and kind of got my head straight where I need to focus is the owner and sit in that chair and not in all those other chairs.


00:04:26:10 - 00:04:46:22

Brian Paulson

So I went from 2007 to 2020. I had a sales person that worked here and just won. And and his job was to bring on clients. And, and then sometimes we have a part time, part time telemarketer to help get leads. But, you know, that's what we have. We know we didn't have the same sales person for 13 years.


00:04:46:22 - 00:05:06:10

Brian Paulson

We had some turnover there. But but that was our model. And then Covid hit in 2020 and, the government went crazy and said, you got to have you got to work from home and you gotta do this. And, and I was thinking, well, we're, we're going to lose. We might lose customers. We might our business might shrink.


00:05:06:10 - 00:05:43:03

Brian Paulson

Because of all this. I got to do something to prevent it from shrinking. So, initially I reached out to a different company, from impact, and it was all about building a new sales and marketing department, and and then later, later, I got referred to impact to help to help finish that. And, and impact is the organization that, you know, created the business model that we have with, with the videographer and the content writer and the HubSpot website specialist.


00:05:43:05 - 00:06:08:03

Brian Paulson

And then we have two sales people, and all those people went through, impact training, but we did it, the investment started in 2020 when when other businesses weren't doing anything. I said we got to do something. And so that's when I started on this path. Read the book. They ask you answer in 2021.


00:06:08:05 - 00:06:32:09

Brian Paulson

And then in the summer of 21 and then I think signed up with you guys around the first of the year, 2022. And then, you know, like I said, we had already done some work on enlarging the sales and marketing team. We had some of the people in place, we finished that process with, impacts help and guidance and, and you guys, you guys helped me.


00:06:32:14 - 00:06:54:09

Brian Paulson

And in some cases, you help me with recruiting and hiring. You definitely helped with training. I couldn't have trained the people that I have. And and now we've got, we've got a solid, you know, those five people in our sales and marketing department, the two sales people, the HubSpot, HubSpot website person, the content writer and the videographer.


00:06:54:11 - 00:07:07:06

Brian Paulson

That's a group of five that, the last one, they've all been here at least three years. So we've had no turnover on that in the last three years. And I don't, I don't I hope not to. Yeah. Good. It's a good team.


00:07:07:12 - 00:07:26:23

Alex Winter

Yeah. It's it's a great team. And that's, that's really, interesting to hear because I feel like most accounting companies don't have an internal marketing team like that. So from, from your standpoint as the leader, you read the book, you got bought into the idea of implementing the system. Were you what was that like, trying to build out this team?


00:07:26:23 - 00:07:44:21

Alex Winter

Were you were you nervous or were you you had said that like you never done this before. This wasn't really your forte or like your your, like, area of expertise. And yet you've built out this great team and you're having great success with that. So what was that like for you as you were, as you were scaling and building this, this team together?


00:07:44:23 - 00:08:20:10

Brian Paulson

One thing I've learned over the years and decades, I've gotten better and better at hiring and and just recognizing the and not so much the skills because I couldn't train a videographer, but recognizing the type of person that I that I want on board. So I'll take a little credit for that. But, but otherwise, I, I don't mind taking risks, you know, engaging with the, with impact, engaging with the company I was using before that for the same purpose.


00:08:20:12 - 00:08:21:12

Brian Paulson

Huge investments


00:08:21:12 - 00:08:37:23

Brian Paulson

I had to put money on the payroll before increased revenue came in, because I had to get these people hired and trained and up to speed. So huge investment. But I've always been a believer in investing and investing in my own business.


00:08:38:01 - 00:09:01:16

Brian Paulson

If you, all of us, almost all of us are happy to, to invest in the stock market will give we'll willingly give our money to a financial planner and say, here, make this grow. But a lot of business owners are hesitant to invest into their own business. I've never been that way. I, I mean, talk about legalized insider trading.


00:09:01:16 - 00:09:28:11

Brian Paulson

Who knows your own business better than you do? So I will always invest in my own business, and, and, and I'll always take risks to make it grow. And I used to tell my team we are going to follow every thing that impact tells us to do. We're going to do it because if it doesn't work, we don't want it to be because we didn't do something they said to do.


00:09:28:17 - 00:09:57:07

Brian Paulson

If it doesn't work, we want to be able to go back to them and said, hey, you guys said this and this and this, and it hasn't worked. Not that I wanted to do that, but because everything's worked fine. We haven't had to do that, but I do. I believe in investing into my own business. And then I believe in, outsourcing and hiring firms like impact to, to be, because they're the experts in the, in, in areas that I'm not an expert.


00:09:57:08 - 00:10:05:01

Brian Paulson

And following their advice in the areas that I don't know and that's what we've done. That's why I've always done that.


00:10:05:03 - 00:10:20:21

Alex Winter

I admire that very much. So and I think you make some I think you make some really great points. You people invest in the stock market, like you said and don't, and they're hesitant to invest in their own business and into themselves. And I've always found that fickle as well. I've always been puzzled by that. And it's a great point that you make.


00:10:20:21 - 00:10:42:10

Alex Winter

And I think to to to take that step it during Covid. Covid was a scary time, especially in the beginning. Nobody really knew what was going to happen and which way was up or down. And it sounds like you really double down on making an investment and focusing on like, this is an opportunity and we're going to we're going to push forward and we're not going to we're not going to like hold back basically.


00:10:42:12 - 00:10:50:10

Brian Paulson

Yep. Because, think of it this way. When the housing markets down by a house, totally. When the stock market tanks buy.


00:10:50:10 - 00:10:51:13

Alex Winter

Stock, buy stock. Yeah.


00:10:51:18 - 00:11:13:14

Brian Paulson

So many people do the opposite. So many people. Stock market tanks. Oh, Castle. Castle, you got to operate when you got to buy low. And so when, when Covid hit and other businesses weren't doing anything, it's like, I'm got to invest into mine because I don't want to be like the rest and watch my business shrink. So, I mean, the restaurants did it too.


00:11:13:14 - 00:11:42:21

Brian Paulson

They invested some money. They all of a sudden they made they made, carryout and delivery a a big deal. So I did the same thing in 2007 and 2008 when that recession hit. I started, I started my payroll department, during that recession. Just, I don't know, recessionary times are the times that you got to do stuff and you got to invest during those times so you can reap the benefits during during the boom times.


00:11:42:23 - 00:11:59:12

Alex Winter

That's really great advice for everybody out there watching and listening. You gotta hope you're paying attention because that's that's really sound advice. And it's so true. So can we. But before we get into the results, can you just talk to me a little bit about what were you doing before you hired on the sales, your sales team and your content?


00:11:59:14 - 00:12:08:17

Alex Winter

Manager? Your videographer? What did the content mix look like for KCI before before you started really implementing in this customer's.


00:12:08:19 - 00:12:36:01

Brian Paulson

Well, like I said, we had we had a sales person that, who would bring clients in, on a slower a a slower than what we're seeing with new clients now. We had we had actually bought HubSpot in 2015, and we had worked with an external, agency, marketing agency. And we had they, they had they had been writing articles and blogs.


00:12:36:03 - 00:12:58:05

Brian Paulson

They but it wasn't it wasn't doing a lot for us. You know, we were for four years, 4 or 5 years into to HubSpot and, and then articles on our website. And it really I'm sure it was better than if we had done nothing. But we weren't seeing great results. We weren't seeing the results that that other company had promised us.


00:12:58:05 - 00:13:01:21

Brian Paulson

And we're not, you know, really not even close. And


00:13:01:23 - 00:13:11:14

Brian Paulson

I think, too, HubSpot is an excellent tool, but you have to use it and you have to know how to use it. And if you don't, it becomes a very expensive tool that isn't doing anything for your business, which can be frustrating.


00:13:11:14 - 00:13:28:04

Brian Paulson

So that's what we were using. We were using a more basic version of it because we were paying a lot less than we are now with HubSpot, but we were limited in what we could do. And then when we got with impact, you know, you guys said, well, you gotta you've got to buy all of what HubSpot sells.


00:13:28:06 - 00:13:49:14

Brian Paulson

And then you guys showed us how to use it, and you guys overhauled our website, actually created a new website for us, HubSpot website. And but yes, to get to your from before we, you know, we had some articles on the website. We did, we did we have we're not using a videographer in any way, shape or form, okay.


00:13:49:16 - 00:14:15:23

Brian Paulson

We had nothing going on with video. We had some going on with articles, but they for the most part were, no, I don't think any of them were written as well. As our current writer writes. She has, you know, she's been here several years now. So she has actually gone back and rewritten some of it. We've we've removed some of it, you know, some of it was good, you know, so but we've we've cleaned it up.


00:14:16:02 - 00:14:39:11

Alex Winter

Yeah. Trying to optimize it. That makes sense. So going from that to where you are now, what is the content mix look like and what's the team producing and how does that affect your your sales team? I mean, you know, we spoke with Ryan and Hunter. What's it like for them talking with prospects that are educated in that area, reading, reading your content, watching your videos and experiencing all the stuff that you're putting out into the world?


00:14:39:13 - 00:15:09:22

Brian Paulson

Well, they like it. It's it's what you guys call assignment selling. That's right. So we we have a lot of articles and videos on the website on YouTube and in places like that. But then Hunter and Ryan, the salespeople, when when a prospect is reaches out and says, hey, I've found you on YouTube or I found you, found you on your website, they they can choose certain articles, certain videos to say here, here, watch these, read these.


00:15:10:00 - 00:15:34:14

Brian Paulson

And then we'll schedule a and then we'll schedule a first meeting. Sometimes the prospects that find us have already, you know, we can tell what they're what they're doing on our website. So sometimes they have already, read a lot of things and watched a lot of things. Sometimes they have. Sometimes they've just poked around and submitted a form.


00:15:34:16 - 00:15:54:18

Brian Paulson

So. But I know they're using assignment selling. I know they I know they like that. It's a it's also a way to disqualifying, a prospective if a prospect reaches out and it's, it's for a service or it's a size of business that we don't work with. We can we do turn away business to and we help.


00:15:54:20 - 00:16:04:00

Brian Paulson

We help the, oftentimes help those people find the right, the right fit for what they need. Even even if it's not us.


00:16:04:02 - 00:16:24:16

Alex Winter

That's a huge piece. And I think that's something that a lot of business owners and sales teams don't discuss as often as they should. And I appreciate you saying that where you're looking for the right fit, because a lot of times sales sales folks are like, it's numbers just bring people in and we'll close them, but you end up wasting a lot of time and effort on people that aren't qualified or that aren't a good fit.


00:16:24:21 - 00:16:37:12

Alex Winter

And it's it's not great for the sales team. It's not great for that potential prospect. So to really get ahead of it and use the same in selling is a great way to build trust. And then if it's not a good fit, you can be very open and honest about it and hopefully point them in the right direction.


00:16:37:12 - 00:16:41:03

Alex Winter

I really respect and love that you guys are doing that. I think it's great.


00:16:41:05 - 00:17:02:08

Brian Paulson

Yeah, and also, Hunter and Ryan know that, if even if they tried to to enroll, if they signed up a client, got some money down, tried to bring it in, myself or somebody else would, would say, no, this this doesn't work. So, you know, they know that they they know they they know the ideal client profile.


00:17:02:08 - 00:17:22:18

Brian Paulson

They know what, what fits and what doesn't. Hunter gets a lot of online reviews from people that he doesn't bring on board. Because they're happy that he is, honest with them and that he help the lady that he recommends. You should go to this kind of an accounting firm instead. They, you know, kind of thing.


00:17:22:18 - 00:17:34:03

Alex Winter

No kidding. So he's getting positive reviews, even though they're not customers like, they they might not have converted as a customer, but the experience is so good, they're still giving him a positive review if.


00:17:34:05 - 00:17:56:17

Brian Paulson

He gets Google reviews, from people like that because he he helps them, he probably asks them. He probably asks them for the review, but they're happy to do it because he tells them upfront, why? Our company and theirs isn't a good fit. And then he goes one further and says, you should work with this person instead.


00:17:56:19 - 00:18:15:04

Brian Paulson

A lot of it, a lot of it is, is where it's too small because, you know, we do monthly accounting for business clients, and if someone reaches out and they just need a personal tax return done and they don't own a business, we will refer them somewhere else. Or if they have a startup company that's too small, we will refer them somewhere else.


00:18:15:04 - 00:18:37:23

Brian Paulson

Or if they have a, there's, there's sometimes where they want us to do certain certain services, certain certain aspects of accounting that we don't do right where we from somewhere else. But we won't just we won't just dump them, you know, we'll try. We'll try to, to to help them find the solution they need.


00:18:37:23 - 00:18:59:10

Alex Winter

Right. Just because they don't fit your ideal customer profile doesn't mean that they're not worth your time, or that you can't still build trust or help help people in a meaningful way. That's really cool. So, so you'd mentioned earlier, about the coaching program and about working with impacts coaches and trainers. I'm curious how let me ask you this way, why was that so important for you as the leader of this business?


00:18:59:12 - 00:19:06:21

Alex Winter

To really get buy in and to get the team to be accountable and to make sure that they're implementing the system correctly.


00:19:06:23 - 00:19:38:18

Brian Paulson

Well, it was important to get buy in so that your staff is on board. But, as far as the training and coaching, I can help an accountant get up to speed, but, but I, I can't do that with a videographer. Or, or a content writer or the HubSpot website specialist. I can help a salesperson a little bit get up to speed, but, we work with Chris Dupre, and and that was much better sales coaching and training than I could have done.


00:19:38:20 - 00:19:57:21

Brian Paulson

I just, you know, I think I said it earlier, if, if, if I can't do it or if I choose not to do it, if I don't have time to do it, I want to hire someone that can. I want to hire hire someone that will be the best solution to get my team up to speed. Because there's, I couldn't, I couldn't get,


00:19:57:23 - 00:20:20:20

Brian Paulson

So I mentioned starting the payroll department back in 2008. I've never worked in the payroll department. I can't train if we hire a new payroll staff member. I can't train that person. So I think it's important for a business owner to recognize that he or she can't do it all and to, outsource what they can't do or enforce it.


00:20:20:20 - 00:20:42:04

Brian Paulson

You know, if they have a if they have another internal employee that can do, a for example, I have, I, you know, I have a payroll person that can treat another payroll person. So you know, I call that insourcing. You know, I'm not going to do it right. I need to stay in my seat as the owner and guide and guide and grow the company and not try to do it all.


00:20:42:06 - 00:20:46:01

Brian Paulson

Especially the things that I can't do. And I fail miserably.


00:20:46:03 - 00:21:08:14

Alex Winter

Well, again, I admire that because that takes some self-awareness to to have that perspective. Right. And when you're business owner, you do wear a lot of hats, and there's only so many things that you can do before things start to slip into fall or outside of your area of expertise. So to have a coach or a trainer or somebody that can come in that can help, that is an expert in that specific niche or field or whatever, it really makes a big, a big difference.


00:21:08:19 - 00:21:19:10

Brian Paulson

So that's just I mean, if you're gonna if you're going to invest into hiring the person, invest a little more into making sure they get trained and up to speed properly. Yeah. You know.


00:21:19:15 - 00:21:38:07

Alex Winter

Yeah. Couldn't agree more. Well said. So my next question and this is this is a little bit more about like stats of the business. I'm just curious. So it was 2020. You realize you know the economy was where it was at. Covid was hitting you embarked on this endless customer journey. You've implemented all this stuff. You have this team built out.


00:21:38:09 - 00:21:50:20

Alex Winter

What what growth have you seen or like? Can you share some numbers with us as far as like, maybe some revenue numbers or, or just something to paint the picture for our listeners and our viewers out there about how it's impacted your business.


00:21:50:22 - 00:22:25:20

Brian Paulson

Yeah. So, we've grown. So I did one acquisition, two, I bought another firm, in 2023. So that's separate revenue then, then the kind of growth you get from your own internal sales and marketing. But, but even if, even if that acquisition hadn't been done, our revenue would be 2 to 2 and a half times higher than it was in 2021.


00:22:25:22 - 00:22:50:07

Brian Paulson

And that's, that's a good that's a, that's a really good number. That's a, and that's, that's from doing all the stuff with, the five person sales and marketing team instead of, oh, instead of a one person with a part time assistant and, right. And then and then focusing on the website and the YouTube and, and, you know, we went and here's another way to look at it, too.


00:22:50:09 - 00:23:16:03

Brian Paulson

We went, you know, in 2020, we were still we were still a company where, all of our, most of our leads were for new prospects, where people we had to chase, you know, we had to pursue, we had to make cold calls. We had to do networking events. We, you know, the sales person that I had had to we had to be chasing people.


00:23:16:05 - 00:23:37:06

Brian Paulson

And you know, now and even for the last couple of years, I know Hunter and Ryan still do some of that. You know, they have they have referral partners and and so on and so forth. But for the most part, all of our new prospects, they're chasing us. They're, they're they're finding us online. They're finding us on YouTube.


00:23:37:06 - 00:24:00:10

Brian Paulson

They're saying, I like what I see. We've got, some of the stuff that Marcus talked about at the last conference, like the, the pricing page and the, you know, all those those five things that, you know, we've got all of that or, set up so that we're very transparent with pricing. They can see they can see the pricing, they can see that we're not the cheapest, but they like what they see.


00:24:00:10 - 00:24:29:02

Brian Paulson

They like the transparency. So the majority of our, I always look at it when a new customer comes on board, I always look at the source. And, how did that cost? How did we get that on board? And it's almost always, inbound from somebody finding us online or YouTube. Other than the the other sources, referrals, because we have, you know, we have accountants that will get referrals and, and order and write referral.


00:24:29:02 - 00:24:49:19

Alex Winter

Sure, sure. Yeah. That's that's incredible to hear though. So you've at least to the business since starting your journey with it and less customers. Is that fair to say. Yep. Wow wow. Double the business. What business owner doesn't want to double down on their business. So Brian, going forward into 2026 and beyond what's the what's the future? Look like for CSI accounting.


00:24:49:19 - 00:24:53:01

Alex Winter

And where do you see it going as you move forward.


00:24:53:03 - 00:25:15:08

Brian Paulson

The same, you know, full steam ahead. You know, like I said, we've got the sales and marketing team. They've all been in place at least three years, some of them a little longer than that. I don't see that changing. So it's a it's a it's a, well, a well-oiled machine. And so I, you know, obviously want to keep the I want to keep that that growth going.


00:25:15:11 - 00:25:38:00

Brian Paulson

The in the you know it does get it does get challenging the, you know the bigger a company gets the more attrition a company has. Attrition is losing customers. But it's, it's not losing customers for bad reasons. It's just the natural attrition. Somebody sells their business, they don't need you anymore. Somebody closes their doors. You know, we work with small businesses.


00:25:38:00 - 00:26:13:13

Brian Paulson

So, so the bigger a company gets, the more attrition you have to replace with, you know, your sales and marketing team has to replace more and more attrition. So, that's not a bad thing. It's just the thing so that, you know, that's a challenge going forward. But, but, you know, first to full steam ahead as far as continuing to grow the business, I wouldn't rule out, another acquisition, but I'm not chasing, you know, it would be of, it would be if someone came to me and said, hey, would you buy me out?


00:26:13:13 - 00:26:44:14

Brian Paulson

That's what happened in 2023 when I did that, when I did the acquisition, is somebody approached me at a business conference and said, hey, I want to sell my business. What do you think? So they started that. I wouldn't rule it out, but we're not chasing that. We're just focused on, internal growth, largely through the sales and marketing team, which is following the, they ask, you answer an endless customer.


00:26:44:16 - 00:26:48:11

Brian Paulson

Way of doing business, you know, whatever. You know, whatever you want to call it.


00:26:48:11 - 00:27:06:11

Alex Winter

Yeah, absolutely. And this customer system. Yeah, it's a great system. Yeah. That's great to hear you mention something to this. A perfect little segway here. My next question. You I see you at the conferences. Almost every conference that we have when we do an endless customers live. I see you in Chicago. I see you in Hartford. Why do you.


00:27:06:11 - 00:27:19:16

Alex Winter

And it's not just you. You bring your team with you. I always see it's usually the Ryan or Hunter or mix of your team there. Why do you come to the events and what value does that bring to your team? Because I see you so often and it's great to see you, but I'm curious why you keep coming back.


00:27:19:17 - 00:27:45:10

Brian Paulson

Yeah, yeah, there are good refreshers there. And when we have, we have found out like so for example, we'll come to a conference and then on the last day we'll usually go to lunch or something as a group before we go to the airport. And we have had like realization moments like, oh, we strayed, you know, we strayed off of of this stuff.


00:27:45:10 - 00:28:09:20

Brian Paulson

We gotta we gotta bring it back. We've been writing articles. You know, one example that came up was, we were writing articles about tax credits. Well, tax credits are fine, but that's not the kind of articles and videos that endless customer says to produce. So we're like, we got to get back to what they recommend.


00:28:09:20 - 00:28:22:02

Brian Paulson

So, you know, and then we had, I think it was last summer, we had a, like, firm wise, we had everybody, 35 employees, all on a virtual meeting with Ervin, even your guy event.


00:28:22:02 - 00:28:22:23

Brian Paulson

Yes, they.


00:28:23:03 - 00:28:45:14

Brian Paulson

Could do, like, you know, to do, like a reset just to make sure every, alignment day, they called it alignment day. It was like a three hour meeting and alignment day to just, you know, because, that's why that's why we go to the conferences. That's why we do the alignment days is because even though we like what endless customers is all about, we would stray off.


00:28:45:16 - 00:29:07:06

Brian Paulson

We would we would gradually stray from that and, and then scratch our heads and wonder why. Why? Maybe things aren't going quite as well and then. So. Yeah. And I like I like going to the conferences in person and bringing in the team as opposed to, like a virtual. If the conferences were virtual, we would still do them.


00:29:07:06 - 00:29:11:06

Brian Paulson

But I like the in-person, meeting approach.


00:29:11:06 - 00:29:27:06

Alex Winter

Yeah. Me too. Being in person is is great. And there's there's an energy when you're there. And there's also so many different industries that you can get some. It's almost like an incubator. You get some really cool ideas and different perspectives that might help you and your business and your content. So it's definitely a fun, a fun event for sure.


00:29:27:08 - 00:29:44:00

Alex Winter

And I'm happy to hear you did Alignment Day. It's endless. Customers seem simple in theory, but when you're when you're implementing it day over day, it's a lot content to produce, and it's important to stick to the plan and stay accountable. And it's that's why having an alignment day going to the events, it does help you kind of stay on track.


00:29:44:00 - 00:30:00:21

Alex Winter

So I love hearing that. All right. Last question for you, Ryan. What would you say for our audience, people listening and watching that are business owners or business leaders that maybe just read the book for the first time, or maybe they haven't even heard of endless customers. What would you say to them, as they're watching this right now?


00:30:00:23 - 00:30:18:05

Brian Paulson

Well, when I read the book I read, they ask, you answer, and I thought, you know, this is really good. And I referred it to a friend of mine, Matt Patrick, and he read it, and he jumped in with you guys before I did, and but I was. But I was thinking about it. I was like, I gotta do this.


00:30:18:05 - 00:30:43:06

Brian Paulson

This know you heard me from the book, you know, basically. Okay. And then the. Yeah, the endless customers, you know, kind of tweaked it a little bit, but it's basically the same, the same approach. I just read it and, and and said this, this makes so much sense. I want to do this. And so then I reached out to, the impact.


00:30:43:06 - 00:30:58:09

Brian Paulson

And you guys did, you guys did the same as selling on me. I had I had to watch hours worth of videos before, before you really talked to me. And so I did that, and, and then I decided to make the investment, so I.


00:30:58:10 - 00:31:25:14

Brian Paulson

Guess what I'd say to others is if. If the book Grahams here, if you love, if you like the the system and think it's the the way of the way of the future, don't hesitate to invest in your own business. Because just like we talked about earlier with if you're willing to invest into other people's companies, invest into your own, believe in yourself.


00:31:25:14 - 00:31:48:12

Brian Paulson

Believe that you can that you can make it. You can make your business grow. I've often thought that at best, a business owner that's that's too scared to invest into their own business. Some of them, some of them don't believe in themselves. They they don't. They don't think they could. They don't think they could do it.


00:31:48:14 - 00:32:01:06

Brian Paulson

But I couldn't either. I try to do it all, but you gotta you gotta outsource. You gotta roll the dice sometimes and you gotta, you know, if you if you believe in it and then you got you got to do it.


00:32:01:08 - 00:32:05:05

Alex Winter

You gotta do it. And you gotta believe in yourself. That's that's number one. Yeah,


00:32:05:07 - 00:32:17:19

Alex Winter

Well said. Well, you clearly have done an excellent job implementing endless customers with your business. And it's it's paid off. And I really appreciate you taking the time to be on the show and to share your story with everybody today.


00:32:17:21 - 00:32:23:11

Brian Paulson

Again, thanks for having me. How will I know when I can watch it? Like, when will it be? Will it be broadcast?


00:32:23:16 - 00:32:35:03

Alex Winter

Will be coming out very soon in the next couple of weeks. And for everybody out there watching, listening, stay tuned. Because we're also going to be talking to Brian sales team in the near future here as well. So Brian, thank you for your time and thank you for being on the show.


00:32:35:05 - 00:32:37:07

Brian Paulson

All right. You're welcome. Have a good day.


00:32:37:07 - 00:32:43:05

Alex Winter

All right. You too. And for what? They're watching and listening. This is endless customers. I'm your host, Alex Winter. We will see you on the next episode.

If you have ever felt like your sales team is stuck in a loop, chasing people who only care about the cheapest option, you are not alone. I talk to business owners every week who feel like they are working harder than ever, but the leads coming in are not getting any better.

This episode of the Endless Customers podcast is a great reminder that you do not have to live that way.

I sat down with Brian Paulson, owner of CSI Accounting and Payroll, to talk about what changed when they stopped trying to win every conversation and started educating buyers before the first sales call.

This is not a story about trendy marketing tactics. It is a story about making your sales process calmer, cleaner, and more effective by being honest up front.

By the end of this article, you will walk away with:

  1. A simple way to stop wasting time on bad-fit prospects
  2. A clear picture of what content and video can do inside your sales process
  3. A mindset shift that helps business owners invest with confidence
  4. A real example of how transparency can lead to more trust and more sales

And yes, there is a little humor in here, because if you cannot laugh while building a business, it can start to feel like you are carrying a piano up the stairs.

Meet Brian Paulson and CSI Accounting

Brian runs CSI Accounting and Payroll, a public accounting firm that handles accounting, payroll, and tax returns for small businesses across the country.

Early in the episode, Brian shared something I did not even know. CSI Accounting was Brian’s first job out of college and his only interview.

He said, β€œI answered one job ad. It was a very small ad. I interviewed at one company, and it was small. And I thought, well, I’ll do this for a couple of years, get something on the resume, then figure out what to do next.”

That plan did not last long.

About five years in, Brian had the chance to buy the firm. He did. Then he built it over decades into a much bigger company.

He said, β€œNow we have 35 employees, we have two locations, and we have clients all over the country.”

In the moment I told him, β€œWow, that’s a really great story. I didn’t realize that you started there out of college, and then you acquired it later.”

That moment matters because it frames everything else Brian says. This is not a person who got lucky one time. This is a leader who has been making long-term decisions for a long time.

What CSI Accounting did before content and video became part of sales

I asked the question most business owners want answered. What did marketing and sales look like before they went all in on this approach?

Brian’s answer was honest.

He said that before 2007, he was doing too much himself. β€œI did it myself. I was wearing too many hats.”

Then, from 2007 to 2020, CSI Accounting had a model that a lot of companies still use today. They had one salesperson, sometimes a part-time telemarketer, and they depended on them for outreach and chasing leads.

He said, β€œThat was our model.”

They also used HubSpot starting in 2015 and worked with an outside agency to write articles. But the results did not match the promises.

Brian put it plainly. β€œIt wasn’t doing a lot for us. We weren’t seeing great results. We weren’t seeing the results that the other company had promised us.”

I added something I have seen over and over. HubSpot is a great tool, but it will not magically fix your marketing. If you do not know how to use it, it can turn into an expensive piece of software that mostly sits there.

Brian said they were using a more basic version, and they were limited in what they could do. They had some articles. They had no video at all.

He said, β€œWe were not using a videographer in any way, shape, or form.”

They also realized the writing quality was not where it needed to be. Brian said, β€œI don’t think any of them were written as well. As our current writer writes.”

So, CSI Accounting was doing some marketing activity, but it was not doing the job they needed.

Why Brian invested during COVID instead of pulling back

Here is where the story takes a turn.

Brian said that when COVID hit in 2020, he thought his business might shrink. He worried they could lose customers, and he did not want to sit still and hope for the best.

He said, β€œI was thinking, well, we’re going to lose. We might lose customers. Our business might shrink. Because of all this. I've got to do something to prevent it from shrinking.”

So he invested. While many businesses froze.

COVID was a scary time, especially early on. Nobody knew what would happen. Brian decided to push forward anyway.

His thinking was simple, and it applies way beyond accounting.

He said, β€œWhen the housing markets go down, buy a house. When the stock market tanks, buy stock.”

Then he added the line that made me smile and also think.

β€œTalk about legalized insider trading. Who knows your own business better than you do?”

Brian’s point was not about being reckless. It was about being willing to invest in something you actually understand.

He also shared a commitment level that I respect a lot. He told his team, β€œWe are going to follow everything our Endless Customer Coach tells us to do. We’re going to do it because if it doesn’t work, we don’t want it to be because we didn’t do something they said to do.”

That is not blind trust. That is full commitment.

How CSI Accounting built an internal sales and marketing team

When Brian started this journey, he did not just add a blog post here and there. He built a fully internal sales and marketing team.

He explained what the team looks like now:

  • Two salespeople
  • A HubSpot website specialist
  • A content writer
  • A videographer

Brian said, β€œThat’s a group of five… they’ve all been here at least three years. So we’ve had no turnover on that in the last three years.”

That is not a small detail. If you have ever tried to build a team and watched people come and go, you know how rare that is.

Most business owners hear β€œhire five people” and instantly think, no thanks. Too expensive. Too risky.

Brian did not deny the risk. He said, β€œHuge investments. I had to put money on the payroll before increased revenue came in.”

But he also explained why he was willing to do it. β€œI’ve always been a believer in investing and investing in my own business.”

He made a point I really love. A lot of people will invest in the stock market without blinking. They will hand money to someone else and say, make it grow. But those same people hesitate to invest in their own business, even though they know it better than anyone.

Brian said, β€œA lot of business owners are hesitant to invest in their own business. I’ve never been that way.”

He also shared something important for leaders who feel nervous about hiring for roles they do not fully understand. Brian said he has gotten better at hiring the right kind of person, even if he cannot personally do the work.

He said, β€œNot so much the skills because I couldn’t train a videographer, but recognizing the type of person that I want on board.”

That is a good reminder. You do not need to be a video expert to hire a strong videographer. You need clarity, values, and a good hiring process.

How educating buyers before the first call changed sales

At the start of the episode, I summarized what this story really shows. What can happen when a company stops chasing every lead and starts educating buyers before the first sales call?

That is the heart of the Endless Customers approach.

CSI Accounting did just that by using content and video not just to get attention, but to improve sales conversations.

Brian said, β€œWe have a lot of articles and videos on the website on YouTube.”

Then he explained how the sales team uses them.

When a prospect reaches out, Hunter and Ryan send specific content and videos as part of the process. Brian said, β€œThey can choose certain articles, certain videos to say, β€˜Here, watch these, read these. And then we’ll schedule a first meeting.”

This is what we call Assignment Selling.

Here is what it means in simple terms. Before the first call, the buyer does homework. They read and watch a few pieces that answer the big questions. The buyer learns what to expect, what it costs, who it is for, and who it is not for.

If they refuse to do it, that tells you something.

If they do it, the first call is not a basic intro call. It is a real conversation.

That changes everything. Less repeating yourself. Less confusion. Less pricing shock. Less time wasted.

More trust. More clarity. And more momentum.

How turning away prospects led to five-star reviews

One of the best parts of the episode was when Brian described how CSI Accounting uses this approach to disqualify bad fits and still leave people feeling respected.

He said, β€œIt’s also a way to disqualify a prospect if they reach out and it’s for a service, or it’s a size of business that we don’t work with… We do turn away business, too.”

Then he added, β€œWe help those people find the right fit for what they need. Even if it’s not us.”

This is a big deal. Plenty of sales teams treat every lead like a number. But that creates frustration for everyone.

Brian explained that Hunter gets Google reviews from people who do not become customers.

He said, β€œHunter gets numerous online reviews from people that he doesn’t bring on board, because they appreciate how honest he is with them. He tells them why we are not the right fit, and then he points them to the kind of accounting firm they should work with instead.”

That stopped me in my tracks. People leave reviews because they felt helped, even though they did not buy.

That happens because the sales process is built on trust, not pressure.

It also gives you a practical takeaway.

If you are willing to say, we are not the right fit, and then help someone find what they need, you build a reputation that spreads. People remember that. They talk about that.

And yes, sometimes they’ll leave you a review because of it.

Why coaching and training were non-negotiable

I asked Brian why coaching and training were important. Not just to build the team, but to make sure the system was implemented correctly.

Brian’s answer was straightforward.

He said, β€œI can help an accountant get up to speed, but I can’t do that with a videographer. Or, a content writer or the HubSpot website specialist.”

He also mentioned sales coaching, saying, β€œWe worked with Chris Duprey, and that was much better sales coaching and training than I could have provided.”

Then he said something every business owner needs to hear at least once.

β€œI think it’s important for a business owner to recognize that he or she can’t do it all.”

Brian explained that he stays in his seat as the owner. He guides and grows the company, and he does not try to train everyone in every role.

He even gave an example from his own business. He started a payroll department during the 2008 recession, but he has never worked in payroll, so he cannot train new payroll staff. He uses the right internal experts for that.

Then he said, β€œI need to stay in my seat as the owner and stop trying to do everything, especially the things I am not good at. Otherwise, I will fail miserably.”

That is a very human thing to admit, and it is also a sign of a strong leader.

Here is the simple takeaway. If you are going to invest in hiring, invest a little more in training so they can succeed.

What results did CSI Accounting actually see?

I asked Brian to share growth numbers, and he delivered.

He explained that CSI Accounting also did an acquisition in 2023, but even without that, the internal growth was huge.

Brian said, β€œEven if that acquisition hadn’t been done, our revenue would be 2 to 2 and a half times higher than it was in 2021.”

That is a big change.

Then he described another shift that might matter even more than revenue.

He said that in 2020, they were chasing leads. Cold calls. Networking. Pushing.

Now, most prospects come in because they found CSI Accounting online or on YouTube.

He said, β€œFor the most part, all of our new prospects are chasing us. They’re finding us online. They’re finding us on YouTube. Furthermore, they’re saying, I like what I see.”

He also mentioned pricing transparency.

Brian said, β€œThey can see the pricing; they can see that we’re not the cheapest, but they like what they see. They like the transparency.”

If you have ever been scared to talk about pricing on your website, this is a reminder that hiding it does not create trust. It creates doubt.

Brian said he checks the source of every new customer, and it is β€œalmost always inbound from somebody finding us online or YouTube.”

So the growth was not just about adding more activity. It was about changing how people found them and changing what those people knew before the first call.

How CSI Accounting stays on track

One of the most practical parts of the episode was the section about staying consistent.

I asked Brian why he attends events so often and why he brings his team.

Brian said the events are refreshers, but also accountability.

He shared a real example. They realized they had drifted in their content plan.

He said, β€œWe were writing articles about tax credits. Well, tax credits are fine, but that’s not the kind of articles and videos that Endless Customers says to produce.”

That is a normal mistake. Teams get busy. They write what feels safe or what feels easy. Then they wonder why the results slowed down.

Brian said they also ran a full team Alignment Day to reset and get everyone back on the same page. β€œWe had all 35 employees there for Alignment Day for about three hours.”

He explained why.

β€œEven though we like what Endless Customers is all about, we would stray off. Then we would scratch our heads and wonder why things were not going as well.”

That is such an honest thing to say. It is also a reminder that the work is steady. The system is simple in concept, but it takes consistency to keep it working.

Brian's advice to business owners

At the end, I asked Brian what he would tell business owners who are new to this approach, or who have never heard of Endless Customers.

He went back to the first moment it clicked for him. When he read They Ask, You Answer, now Endless Customers, his reaction was simple and immediate. β€œThis makes so much sense. I want to do this.”

He also admitted he did not just jump in overnight. He did what every buyer does when they are making a big decision seriously. He learned first. β€œI had to watch hours' worth of videos before you really talked to me.”

Then Brian shared the real point he wanted business owners to hear. This only works when you are willing to invest in yourself and in your company.

β€œDon’t hesitate to invest in your own business,” he said. β€œBelieve in yourself. Believe that you can make your business grow.”

He followed that with an honest observation that might sting a little, but it is worth hearing. β€œSome of them don’t believe in themselves. They don’t think they could do it.”

And then he gave the practical next step. You do not have to do everything yourself, but you do have to act.

β€œYou have to outsource. You have to roll the dice sometimes,” he said. β€œIf you believe in it, then you've got to do it.”

What this story really shows

As I listened to Brian, a few things stood out.

First, respect. Building a company over decades takes grit. Choosing to invest during uncertain times takes courage.

Second, appreciation. Brian did not talk like someone trying to sound polished. He talked like a business owner who has made mistakes, learned from them, and kept going.

Third, excitement. Because this story proves that even in a traditional industry, you can build a modern sales and marketing engine that works.

And the biggest takeaway is simple. You do not need flashy marketing to win. You need clarity.

Be clear about who you help. Be clear about how you help. And be clear about pricing, fit, and what buyers should expect.

When you do that, the right people lean in. The wrong people self-select out. Your sales team gets time back.

And if you do it as CSI Accounting did, you might even earn five-star reviews from people you did not sell to.

That is a pretty good outcome for a sales conversation that never turned into a sale.

If Brian’s story had you thinking, we should be doing this, let’s talk. Want to implement Endless Customers the right way, with an Alignment Day to reset and refocus your team? Talk to us at IMPACT. We have helped hundreds of companies make this work in the real world.

Connect with Brian

Brian Paulson is the owner of CSI Accounting and Payroll, where he helps small businesses across the country get clarity, confidence, and control over their finances. With decades of experience in accounting, payroll, and tax strategy, Brian has built CSI Accounting around a trust-first approach that prioritizes transparency, education, and long-term relationships.

His focus is on making complex financial decisions easier for business owners by giving them straightforward guidance and a clear path forward.





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Endless Customers is a podcast for business owners/leaders, marketers, creatives, and sales teams who want to build trust, attract the right buyers, and drive sustainable revenue growth. 

Produced by IMPACT, a sales and marketing training organization, we help companies implement The Endless Customers System by focusing on the right strategies and actions that build trust, educate buyers, and generate more leads.

Interested in sponsorship opportunities or joining us as a guest? Email awinter@impactplus.com.

Facing a challenge in your sales and marketing? Schedule a free coaching session with one of our experts and take the step toward business growth.

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